Terms & Conditions | HEC Business Game

I. INTRODUCTION

Before registering for the HEC Business Game, you must read the rules below (hereinafter called the “Official Rules”). By completing the registration form, you accept the conditions of the Official Rules in their entirety. Furthermore, you accept that any decision of the HEC Business Game staff concerning the HEC Business Game shall be definitive.

II. THE HEC BUSINESS GAME

The HEC Business Game (hereafter referred to as “HBG”) is a business game organized by HEC Paris students.
The purpose of the HBG is to familiarize students with the reality of the work that they will face in their professional life. Four different challenges are organized, with the support of Corporate Partners.
The Game is based on an interactive economic simulation where the participants evolve within a defined competitive environment. The decisions made by the participants will affect their level of success.
The Game will take place on the 8th and 9th April, 2022.
The final results will be announced at the game itself, on the 9th of April, after the last Challenge.
An Online version of the event (referred to as "Online Event") will be developped by the HEC Business Game staff in order to ensure that the event will be held in all circumstances.

III. PARTICIPATION

Only individuals who are officially enrolled in a school or a university of higher education are eligible for participation at the HEC Game (hereafter, they will be referred to as “the Students”).
Please note that this year, due to COVID-19 difficulties, the HEC Business Game staff may impose some requirements in order to ensure a proper event. These requirements may include negative COVID-19 test result certificate, temperature declaration prior to the event or any other specific documents.
Participation in the HBG is subject to compliance with French regulations regarding COVID-19.
Participation in the HBG is subject to online electronic acceptance of the Official Rules and of the documentation concerning the assignment of the intellectual property and image rights.
A financial contribution of 35 euros, 40 euros or 55 euros (for Fast Track round applicants, First round applicants, and Second round applicants, respectively) is required per person. We will provide you with all the food and beverages you need during the two days. A special rate is available to participants for rooms at the Hotel Best Western Plus Paris Saclay. Prices will be further communicated by email to accepted students. Please note that, in both cases, there will be no refunds. In the case of an Online Event, the financial contribution may be lowered by the HBG staff.

IV. REGISTRATION

The Students must register alone.
After being selected, Students can indicate another person to form teams of 2 (hereafter referred to as “Teams”).
It is imperative that every field be completed with valid answers. Incomplete registration forms will not be considered as eligible. The HBG team retains the right to retract and disqualify a candidate and his teammate if the information given in the above mentioned Registration Form is incorrect or invalid.
At the time of Registration, the Students will be requested to accept the Official Rules. Failure to do so will make submitting the Registration Form impossible.
The Students must provide a valid personal e-mail address.
The HEC Business Game reserves the right to verify the validity of the information provided by the Students at the time of the Registration, at any time during the HBG, and if deemed necessary, to request copies of the identity cards and/or student cards of the school or university mentioned by the Students.
Students can only be members of one Team. The presence of any Student in multiple teams will automatically result in the disqualification of every team in which s/he participated.
If a team member decides to leave his/her Team, the Team will be disqualified. Only extreme cases (pregnancy, accidents, hospitalization, etc.) will be accepted. The HEC Business Game reserves the right to define an extreme case.
Students must register under the first name and surname appearing on their passport/identity card.

V. USE OF THE RESULTS BY THE HR TEAMS OF THE SPONSORS

The Human Resources Managers of the sponsors of the HEC Business Game may, at their full discretion, use the Results of their challenge.

VI. SUPPLEMENTARY PROVISIONS

Disqualifications

At its sole discretion, the HEC Business Game may exclude or ban a Team from participating if the Team or one of its members does not comply with the Official Rules or acts in an unfair or disruptive way.
The HEC Business Game forbids the Teams, at any stage of the Game, to communicate their strategy to each other or any specific information concerning the Teams’ decisions and in particular, all data contained in the Team’s data file are private and highly confidential.
The Challenges and its associated documentation are copyrighted. All adaptation, reproduction or representation without the HEC Business Game’s approval is considered a forgery punished by the law.
The Teams shall have no recourse against the disqualification decisions.
The HEC Business Game has the right to disqualify and sue any participant who might try to destroy, disturb, damage or affect the proper functioning of the HBG.

Confidentiality obligation

By participating in the HBG, the Students shall have access to confidential information such as commercial, financial, scientific, industrial or marketing-related information, concerning the activities, operations and studies of the sponsors, one or several of the companies in the sponsors’ Group or one or several companies to which they are or were related or in which they are interested. The Students shall also have access to information concerning individuals belonging to the above-mentioned companies (henceforth referred to as “Information”).
The Students shall take the necessary measures to keep the Information confidential, except for public information.
The Students acknowledge that disclosing this Information could cause sponsors considerable damage, and that irresponsible treatment (or actions that are not in line with expectations) of this Information therefore makes them liable to judicial pursuit.
The obligation to keep the Information confidential shall continue even after the end of the HBG.

Personal information

The HEC Business Game took appropriate measures to prevent any unauthorized access to the Students’ personal data. The HEC Business Game reserves the right share the Students’ information with its sponsors, provided it is used in the purpose of the Business Game, and thus for the duration of the purpose mentioned.
According to the “General Data Protection Regulation" from the 25th of May 2016 , any Student can exercise his/her right of access to, amendment of, or suppression of his personal data.
If any Student were to have any questions about the use of it's personal data, it can contact the HBG team per e-mail on hecbusinessgame@gmail.com

Miscellaneous

All the times and dates published by the HEC Business Game are in local French time.
In the event that the administration, the security or the proper functioning of the HBG is put to question, The HEC Business Game reserves the right to shorten, modify or cancel the HBG. In this event, the Team or one of its members will not be able to claim any loss against it.
The HBG, its concept, its content, its appearance, its logo, any other graphic element and its organization are and shall remain the sole property of the HEC Business Game.
The HEC Business Game is not responsible for the incorrect functioning of the site, for incorrect e-mail addresses related to the HBG or for connection problems.
The Teams shall not be reimbursed for the fees, equipment or resources used during their participation in the HBG.
By agreeing to these terms of use, Students give the HEC Business Game the right to take photographs and make short-movies in which they appear, and to use these for an unlimited amount of time.